3h

Free template: meal, hotel and transport expenses

With a long delay or a cancellation the airline must look after you even when no compensation is due. If you paid yourself, claim the expenses with this letter. Free, no sign-up.

What the airline owes you while you wait

Regulation (EC) 261/2004, arts. 6 and 9

Expense claim letter

Fill in the blanks, attach the receipts and send it through the airline's claims form or email. Keep a copy with the sending date: they have one month to reply.

Full name:

ID / passport:

Email:

Flight:

Date:

Route:

Booking reference:

To: Customer service / Claims

Subject: Claim for care expenses (art. 9 of Regulation (EC) 261/2004)

The undersigned, passenger on the flight above, suffered a delay/cancellation beyond the thresholds of article 6 of Regulation (EC) 261/2004. During the wait the airline did not provide the assistance required by article 9, so I incurred the following expenses:

Expense details (receipts attached):

DateItem (meals, hotel, transport, calls)Amount
 
 
 
 
Total claimed

I REQUEST reimbursement of the total above by bank transfer to the account below, within one month of receipt of this letter. This claim is separate from the compensation under article 7, which is claimed separately.

IBAN: ________________________________ Holder: ________________________________

Date and signature: ________________________________

Attachments: receipts, boarding pass, booking confirmation.